This post was written for a client who needs to set up a few of these. I’ve been meaning to write this for a while, so in honor of you Spencer…
This guide assumes you are wanting to be able to send and receive email from within your personal Gmail account AS IF you were sending from your Google Apps account which is likely a business account.
1. Be logged in on separate browsers to both your Gmail Account and your Google Apps account
On the Apps account go to Settings>>Forwarding. Add your Gmail there and click save. Go to your Gmail inbox and verify you are ok to get forwarded email. Go back to the App account’s Settings tab of Forwarding this should now show up as an option to forward to your Gmail. Important: it should be set to disabled!
Now we are going to set up a filter to forward all email this App account receives to the Gmail one. We use a filter rather than the Forwarding option because this allows us to do more things with it as well as ensure that email doesn’t get trapped in the spam folder on the App account.
- Go to the Filter tab of Settings and say Create Filter
- In the “From” field put just an asterix, like * what this does is globally capture anything from anyone.
- Click create filter with this search (it will give you a warning but don’t worry it is fine)
- Now here is where you select the Gmail address to forward to
- Also set it to “never send to spam”. You may optionally have it archived or deleted on this account as well.
At this point you should be able to send an email to the App account and it appear in your Gmail account.
4. Now let’s set up to be able to send email from your Gmail account. Go to Settings >> Accounts and Import and add your email in the “Send Mail As” section. You will receive a confirmation email. Having the setting for use as an alias is fine as well as just doing the “easy” use Gmail’s servers to send.
This will now let your reply to emails sent to the App account still be replied to from that account email address. When you click compose you should also now have the option to send using the other account.
All that is a bit tedious but once it is set up you shouldn’t have to touch it ever again. This works great cause if you just set up your Gmail on your phone you will also get the App email as well.
Hit me up with any questions in the comments!